Email: info@quintavillagegreenresidents.org.uk

We collect the following personal information:

• Names and Contact details
• Addresses

We use this information to prove the extent of local public support for our objectives; to send out newsletters; keep members informed of our campaigns and their progress; to send invitations to our annual AGM and other events. We also use the address to determine if the member lives within the locality of the Quinta Village Green as determined by it's registration.

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access: You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
• Your right to rectification: You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.our right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
• Your right to erasure: You have the right to ask us to delete your personal information. You can read more about this right here.
• Your right to restriction of processing: You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
• Your right to object to processing: You have the right to object to the processing of your personal data. You can read more about this right here.
• Your right to data portability: You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
• Your right to withdraw consent: When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Your details will only be held by the Quinta Village Green Residents Association to prove the extent of local public support for its objectives and to inform you via email or text messages of our campaigns and their progress, local news, public meetings, invitations to events and other important information that affects our neighbourhood.Our lawful bases for collecting or using personal information:

• Consent: We have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Directly from you via our Membership Form.

We will keep your information as long as you remain a member of the Quinta Village Green Residents Association. If you cancel or do not renew your annual membership we will delete all of your information.

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address: Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

23 May 2025